Office Manager

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Job Title:  Office Manager

Salary: $35,000 - $42,000 depending on experience

Position Description: The office manager will undertake a variety of day-to-day office and clerical tasks.  An integral part in ensuring that the office operations run smoothly and are successful in supporting business activities.  Organized and competent professional with effective communication skills.  Comfortable dealing with all levels of clients and donors and able to carry out administrative duties with accuracy and efficiency.  Ensure that office operations are efficient and add maximum value to the organization.  Build and grow outside sources of revenue through grant writing and personal contacts with business and individual donors.

1.)   Communicate openly with the Executive Director daily.

2.)   In the absence of the Executive Director be prepared to speak publicly and represent the Furniture Mission at social, business, and church events and be an advocate and develop relationships for the Furniture Mission at all times. 

3.)   Research and write appropriate state and local grant applications in conjunction with the Executive Director.

4.)   Review and manage the Helpline Network of Care database, as well as teach volunteers to use it as necessary. Collect and analyze agency data on a monthly basis for board meetings and for grant and fundraising needs.

5.)   Work in unison with the warehouse manager to ensure effective pick up and deliveries.

6.)   Greet and assist clients and public as they enter.

7.)   Recruit, train, and schedule office/warehouse/driver volunteers to ensure proper Furniture Mission policies and procedures are followed. Maintain office hours and schedule volunteers to ensure office is staffed during working hours. Maintain office filing system, calendar and appointments. Maintain and purchase necessary office supplies, ministry supplies, and shop supplies.

8.)   Maintain good communications with referral agencies, state agencies, churches, and local businesses.

9.)   Record and deposit all contributions, insuring that they are attributed to correct donors and accounts. Prepare annual giving statements.  Review every charge and account weekly.  Work closely with the accounting and audit companies to meet proper financial accounting principles.

10.) Work closely with the marketing committee to develop and implement marketing and branding strategies.  Compile and edit newsletters and marketing communications including preparing mailer, postage, etc.  Oversee social and digital media marketing.  Compose and type regular correspondence.

11.) Be familiar with and have the ability to perform any volunteer position until adequate training of new volunteers.  ie drive truck for pickup or deliveries, familiar with all software and office positions.

12.) Plan and execute annual Ladies Night Out event, assist with annual Golf event, plan and implement all other fund-raising events and opportunities as approved by the board. 

 

 

Position Qualifications:

1.)    Manifestation of Christian faith and Christian commitment in all areas of personal life.

2.)   Previous office management or related experience desirable.

3.)   Excellent communication skills.

4.)   Computer skills.

5.)   Bachelor’s degree preferred but not required.

To apply, please email us your cover letter and resume to: janean@furnituremission.org.